Password Protection

Every gallery has one of four access settings. You choose it per gallery, and you can change it at any time without breaking the gallery link.

Access settings work on every plan, including the free one.

The four settings

Unlisted

The default. Anyone with the link can open the gallery, but it is not listed publicly and search engines are not pointed at it. This is the right setting for most client work: the client does not need a password, and nobody finds the gallery by accident.

Public

Anyone with the link can open it, and the gallery may be listed publicly. Use this for portfolio or promotional galleries you want people to find.

Password protected

The visitor must enter the password you set before seeing anything. Use this when the gallery is sensitive, when the link will pass through several hands, or when a client asks for it.

Email required

The visitor must enter an email address before seeing the gallery. There is no password. The email is recorded, so you know who opened the gallery. Use this for events where you want to know who viewed, or to collect addresses from a shared link.

Setting a password

1. Open the gallery from your dashboard

2. Open its settings

3. Set access to Password protected

4. Enter the password

5. Save

The password applies to the whole gallery, including every folder in it.

Choosing a password

Clients type these on phones, often once, sometimes years later. Choose something easy to type:

• Two or three words, no symbols: smith-wedding, harbourhouse
• Avoid characters that are awkward on a phone keyboard
• Avoid anything you use elsewhere

The password covers one gallery. It is not an account login.

Sending the password

Send the link and the password in separate messages when the gallery is sensitive. A forwarded email carries both at once.

For most client deliveries, Unlisted does the same job without a password step.

Changing or removing a password

Change the password in the same place you set it. The gallery link does not change, so anyone who already has the link needs the new password.

To remove protection, set access back to Unlisted or Public. Anyone with the link gets straight in.

Seeing who has opened a gallery

Every visit is recorded whether or not the gallery is protected. Your dashboard shows visitors, what they looked at, and what they favourited. Email-required galleries also show the address each visitor entered.