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Create Your First Gallery

5 min readLast updated: January 15, 2025

Create Your First Gallery


Welcome to PixelPort! This guide will walk you through creating your first client gallery in just a few minutes.


Step 1: Navigate to Galleries


From your dashboard, click on Galleries in the sidebar navigation. Then click the New Gallery button in the top right corner.


Step 2: Set Up Gallery Details


Fill in the basic information about your gallery:


Gallery Name

Choose a descriptive name your clients will recognize. Examples:

  • "Sarah & Mike's Wedding"
  • "Johnson Family Portrait Session"
  • "Lakeside Property Tour"

    • Event Date (Optional)

    Select the date of the photoshoot or event. This helps organize your galleries chronologically.


    Description (Optional)

    Add a personal message or context for your clients. This appears at the top of the gallery.


    Step 3: Choose Gallery Settings


    Visibility

    Select who can access this gallery:

  • <strong class="font-semibold text-foreground">Public</strong>: Anyone with the link can view
  • <strong class="font-semibold text-foreground">Password Protected</strong>: Requires a password to access
  • <strong class="font-semibold text-foreground">Email Required</strong>: Clients must enter their email to view

    • Downloads

    Toggle whether clients can download high-resolution images:

  • <strong class="font-semibold text-foreground">Enabled</strong>: Clients can download full-resolution photos
  • <strong class="font-semibold text-foreground">Disabled</strong>: View-only mode (great for proofing)

    • Layout Style

    Choose how your gallery displays:

  • <strong class="font-semibold text-foreground">Masonry</strong>: Pinterest-style flowing grid (recommended for mixed media)
  • <strong class="font-semibold text-foreground">Grid</strong>: Uniform square tiles
  • <strong class="font-semibold text-foreground">Carousel</strong>: One image at a time with navigation

    • Step 4: Customize Your Branding


    Make the gallery match your brand:


    Colors

  • <strong class="font-semibold text-foreground">Primary Color</strong>: For buttons and accents
  • <strong class="font-semibold text-foreground">Background Color</strong>: Overall page background
  • <strong class="font-semibold text-foreground">Text Color</strong>: For headers and descriptions

    • Logo

    Upload your logo to display at the top of the gallery (recommended size: 200x60px)


    Step 5: Upload Your Photos


    Quick Upload

    Drag and drop photos directly onto the upload zone, or click to browse your files.


    Tips for uploading:

  • Supported formats: JPG, PNG, HEIC
  • Maximum file size: 50MB per image
  • Batch upload: Select multiple files at once
  • Videos supported: MP4, MOV (up to 500MB)

    • Upload Progress

    Watch the progress bar as your photos upload. You can:

  • Continue working while uploads process
  • Close the window (uploads continue in background)
  • Add more photos while others upload

    • Photo Processing

    After upload, photos are automatically:

  • Optimized for web viewing
  • Generated in multiple sizes
  • Organized by upload order

    • Step 6: Organize Your Gallery (Optional)


    Reorder Photos

    Click and drag photos to rearrange them in your preferred order.


    Create Folders

    Organize large galleries into folders:

    1. Click Add Folder

    2. Name your folder (e.g., "Ceremony", "Reception", "Portraits")

    3. Drag photos into folders


    Set Cover Image

    Choose which photo represents this gallery:

    1. Click the ••• menu on any photo

    2. Select Set as Cover Image


    Feature Photos

    Highlight your best shots:

    1. Click the ••• menu on a photo

    2. Select Feature This Photo

    3. Featured photos appear first in the gallery


    Step 7: Share with Your Client


    Once you're happy with your gallery:


    Copy the Gallery Link

    Click the Share button to copy the unique gallery link.


    Send to Your Client

    Share the link via:

  • <strong class="font-semibold text-foreground">Email</strong>: Paste into your email client
  • <strong class="font-semibold text-foreground">Text Message</strong>: Send directly to their phone
  • <strong class="font-semibold text-foreground">Social Media</strong>: Share on private channels

    • Password Protection

    If you set a password, make sure to share it with your client separately for security.


    Step 8: Monitor Gallery Activity


    View gallery analytics to see:

  • How many times it's been viewed
  • Which photos clients favorited
  • Download activity
  • Time spent viewing

    • Next Steps


    Now that you've created your first gallery, explore these features:


  • <strong class="font-semibold text-foreground">Client Favorites</strong>: Let clients select their favorite photos
  • <strong class="font-semibold text-foreground">Slideshow Mode</strong>: Auto-play presentation of all photos
  • <strong class="font-semibold text-foreground">Download Options</strong>: Control image quality and watermarking
  • <strong class="font-semibold text-foreground">Gallery Expiration</strong>: Set automatic expiration dates

    • Common Questions


    How many photos can I upload?

    Your plan determines storage limits. Most plans support galleries with 500+ photos.


    Can I edit a gallery after sharing?

    Yes! You can add, remove, or reorder photos anytime. Changes appear immediately.


    Do clients need an account?

    No. Clients access galleries directly through the link you share - no account required.


    How long are galleries stored?

    Galleries remain active as long as your subscription is active. You can set custom expiration dates if needed.



    Need more help? Check out our guide on [Customizing Your Branding](#) or [Contact Support](mailto:support@pixelport.com)


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